What RPA is

Robotics Process Automation (RPA) helps solve business tasks by integrating robots into the workflow. Software robots are virtual employees who can cover mundane, iterative operations that people used to exercise on their own.

Implementation of RPA can eliminate human factor-associated risks and catalyze processes. Robots imitate what people usually do: process data and forms, create reports, etc. No matter what they do, their work is fast, error-free, and uninterruptible.

about rpa

What distinguishes RPA
from conventional automation

In contrast to other approaches to automation, RPA employs a user interface rather than APIs that programmers commonly use. In fact, a robot actually uses a keyboard and a mouse, and interacts with software as a human: not as a program.

All this allows employing software robots to automate what cannot be subject to traditional automation; for one, in environments using outdated legacy software or where you need to integrate with an external system or governmental service but your developers just cannot do it.

Moreover, RPA integration in most cases does not require involving programmers as you do not program robots: you train them. Subject specialists or analysts can deal with it. Experience shows implementing RPA is several times as faster as integrating conventional IT systems, which means your journey to the result is going to be short and efficient.

What tasks RPA can tackle

Software robots handle tasks in a way an actual person would: using a keyboard and a mouse. This means you can robotize any iterative operation that is subject to clear, unambiguous rules.

  • Transferring data between systems; integrating systems
  • Transforming data
  • Document/message stream processing
  • Filling out forms and Finding errors in documents and systems
  • Composing messages; engaging with SM/IM
  • Generating reports

Benefits of software robots

Software robots can perform operations quickly, continuously, and error-free.

A robot’s behavior is easily predictable; so is the result. Any robot’s work is limited to a modeled process where it adheres to rules and algorithms and any of its action is scrupulously logged.

You do not have to train and support a team of IT engineers to robotize processes. As the modeling procedure is intuitive, any subject specialist can set up ELMA RPA without recourse to programmers. Making the system user-friendly and easy-to-use is the core of ELMA’s paradigm.

RPA’s benefits for business

By implementing RPA, an enterprise secures lower costs and higher process execution quality

  • Reduced routine task-related costs.

    Though it is not technically hard for a human to perform monotonous operations, it all takes a cost toll. Robots can make mundane tasks processed faster and at by far lower costs.

    Снижаются затраты на выполнение рутинных операций
  • Fewer errors, higher quality and speed

    There is nothing as daunting as all the same tedious tasks every day. Software robots, however, do not care how much data they need to process. If they have strict rules, there is no room for an error.

    Меньше ошибок в процессе, выше качество и скорость их выполнения
  • Scaling at a lower expense

    If you want to perform more operations, just connect more robots!

    Экономнее масштабировать бизнес
  • Specialists can be focused on higher-value solutions and processes

    Robots only cover simple tasks; they cannot fully replace a human

    Экономнее масштабировать бизнес
  • Mitigated risks

    No errors and lower risks. When it concerns the company’s data, processes, and staff, an error may cost very much

    Снижаются риски для компании

Technology limitations

Limitations of RPA derive from its very name. While smart robotization can be a brilliant tool to automate iterative operations, its efficiency deteriorates dramatically as task difficulty increases.

Ограничения технологии

To automate tasks more complex than working with simple chains of manual operations, ELMA RPA can be seamlessly integrated with BPMS.

Software robots work side-by-side with humans to solve the most boring and monotonous tasks of business processes. ELMA RPA will take over the routine and your employees will be able to perform more rewarding tasks.

Business processes are executed faster, and the number of errors in them decreases. The product can interact with different BPM systems as well as operate independently.

Read more about RPA + BPMS symbiosis


We at ELMA have developed a proprietary workflow robotization solution. With accessibility in mind, we believe RPA needs to be a simple and efficient tool that not only programmers could leverage. This is why we create low-entry-level interfaces so any office worker could train robots on their own!

ELMA RPA can be seamlessly integrated with a BPMS. You can automate processes holistically: both in terms of management and interaction (BPM) and routine operations robotization (RPA).

The free-to-use ELMA RPA Community Edition can help you integrate robots into your workflow for the indefinite period of time. However, you can always request a trial for the Enterprise Edition to enjoy the product’s full potential.

Read more about ELMA RPA

Simple tools
for simple tasks

Where RPA is used

  • HR

    Parsing and listing candidate resumes from job listing websites; checking candidate application forms; transferring data; creating employee accounts; making entries to HR and payroll management systems; filing employee technical provision requests; creating sick slips; generating SAP reports on the web portal; inputting job change/retirement details; managing expenses and business travel; tracking traffic; managing data; analyzing resources, etc.

  • IT

    Creating, updating, and removing accounts; managing user settings; integrating applications; importing and exporting over FTP; data migration; server/app monitoring and reporting; managing files and documents (syncing, deleting, relocating documents); aggregating data and content, including search across several platforms; batch processing; backups, etc.

  • Marketing

    Automated customer and competition web research; extracting sales and marketing data from different formats; handling lead data; parsing and compiling quotes, etc.

  • Analytics

    Collecting and processing large volumes of data, quickly (including exporting data from legacy systems—to ensure more accurate analysis); developing and sending reports.

  • Logistics and procurement

    Collecting and processing procurement requests; filling data in SAP sheets; verifying email confirmations; placing orders; planning and tracking shipments, etc.

RPA implementation

Software robots are modeled in a visual environment designed for analysis and subject specialists: not on programmers. Usually, it takes much less time to implement RPA than a conventional automation instrument, to handle the same task.

  • High implementation speed
  • Low entry threshold
  • Easy adaptation and support

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